---
title: Schedule A New Microsoft Teams Meeting
description: "You're in the right spot if you want to schedule a Microsoft (MS) [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/). These steps show you how to use the MS Teams interface rather than Outlook to schedule a meeting on your calendar. Don't worry, it'll still…"
url: "https://www.techstructional.com/kb/schedule-new-microsoft-teams-meeting/"
updated: "2025-05-04"
category: Microsoft Teams
tags:
  - Meeting Link
  - Teams Meeting
---

# Schedule A New Microsoft Teams Meeting

You're in the right spot if you want to schedule a Microsoft (MS) [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/). These steps show you how to use the MS Teams interface rather than Outlook to schedule a meeting on your calendar. Don't worry, it'll still show up in your Outlook calendar.

Here's how to schedule a meeting on your calendar and invite others to a MS Teams room where you can talk, chat, video, and collaborate like never before, all virtually.

## Schedule a MS [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/) Process

**Step 1**: Click the **Calendar** tab.

**Step 2**: Click the **New event** button.

![Microsoft Teams main window.](https://www.techstructional.com/wp-content/uploads/2025/04/schedule-ms-teams-meeting-1.jpg)

Now it's time to set some basic information for your meeting, such as the title and who to invite.

**Step 3**: Name your meeting something meaningful to attendees.

![Microsoft Teams new event scheduler.](https://www.techstructional.com/wp-content/uploads/2025/04/schedule-ms-teams-meeting-2.jpg)

**Step 4**: Select this toggle to have Teams automatically put a [Meeting Link](https://www.techstructional.com/encyclopedia/meeting-link/) in the invite and add buttons to join the [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/) virtually from the calendar (in Outlook and Teams) and meeting alerts in Outlook.

![Outlook calendar event modal Join MS Teams meeting button and alert Join button.](https://www.techstructional.com/wp-content/uploads/2025/05/join-ms-teams-buttons.jpg)
Join button when clicking the event in the Outlook calendar (top). Join button in meeting alert just before the meeting (bottom). Screenshot is from the Mac version of Teams and Outlook; the Windows version looks slightly different.

**Step 5**: Type an attendee's email address or name if they're in your address book or global address book. MS Teams will automatically show suggested contacts (see below). You can add as many attendees as your Microsoft 365 plan allows.

![MS Teams event invite attendees drop-down.](https://www.techstructional.com/wp-content/uploads/2025/04/schedule-ms-teams-meeting-3.jpg)

**Step 6**: Use any of the three options to select the date and time.

![Microsoft Teams new event scheduler.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-4.jpg)

### Select a Meeting Date and Time

**Option 1**: Use the date and time drop-downs.

**Option 2**: Click the **Find a Time** button, and MS Teams will try to find a time when everyone is available. This only works when you can see attendees' availability.

![Schedule meeting choose date and time drop-downs.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-4a.jpg)

**Option 3**: Drag, drop, and expand the block on the calendar view. Green means there's no conflict, red means there's a conflict.

![Microsoft Teams new event scheduler visual calendar date/time selector.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-4b.gif)

**Step 7**: Click the **Send**button.

**That's it!** Your meeting invite will be sent to the attendees you invited. They can RSVP to the meeting by clicking the Accept, Tentative, or Maybe buttons (Outlook) or Yes, Maybe, No buttons (Google) in their email.

## Additional MS [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/) Options

There are many other options for configuring your meeting before sending it, which are noted in the image above. Here's what some of those options do.

**Label a**: You can set more options for the meeting, such as if there's an audio alert when attendees join, who can bypass the lobby, and many other options for a more professional or possibly larger meeting.

![Microsoft Teams new event scheduler meeting options.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-4c.jpg)

**Label b**: This is another option for finding the right time. It shows you rows with all attendees and their available time. This is a good way to find a gap among all attendees and visually see it.

![Microsoft Teams new event scheduler - scheduling assistant.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-4d.jpg)

**Label c**: This lets you change when attendees get alerted of the meeting before it occurs.

**Label d**: You can type a note about the meeting's topic, upload files, and more. MS Teams automatically adds a link to the Teams room in the email, so no need for you to do that. This becomes part of the body of the email sent to attendees.

**Label e**: This adds a dynamic agenda element to the meeting (Microsoft calls it a loop) that only shows up in MS Teams. You can add agenda items, take meeting notes, set follow-up tasks, or add custom components.

The agenda can be accessed anytime by opening the meeting in MS Teams once the invite is sent. It will also appear as a panel once the meeting starts, but only you can access it unless you share it (a process we won't cover here).

![Microsoft Teams new event scheduler agenda options.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-labele-1.jpg)
This shows up once you click **Add an agenda**.

![Microsoft Teams meeting Notes panel.](https://www.techstructional.com/wp-content/uploads/2025/05/schedule-ms-teams-meeting-labele-2.jpg)
The Notes panel that shows up for the host when the meeting is started.

Now you're ready to schedule a new Microsoft [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/) and configure some advanced features. Congratulations on becoming an expert at starting a MS [Teams Meeting](https://www.techstructional.com/encyclopedia/teams-meeting/).